Privacy Policy
Last Updated: April 27, 2025
Overview
At AptInova, we take your privacy seriously. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our platform. Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the platform.
We reserve the right to make changes to this Privacy Policy at any time and for any reason. We will alert you about any changes by updating the "Last Updated" date of this privacy policy.
Information We Collect
We may collect information about you in a variety of ways. The information we may collect via the Platform includes:
Personal Data
Personally identifiable information, such as your name, email address, telephone number, and demographic information that you voluntarily give to us when you register with the Platform or when you choose to participate in various activities related to the Platform. You are under no obligation to provide us with personal information of any kind, however your refusal to do so may prevent you from using certain features of the Platform.
Derivative Data
Information our servers automatically collect when you access the Platform, such as your IP address, browser type, operating system, access times, and the pages you have viewed directly before and after accessing the Platform.
Financial Data
Financial information, such as data related to your payment method (e.g., valid credit card number, card brand, expiration date) that we may collect when you purchase a subscription. We store only very limited, if any, financial information that we collect. Otherwise, all financial information is stored by our payment processor.
For Candidates
Profile Information
When you create a candidate profile, we collect information such as your name, email address, phone number, professional title, work experience, education history, skills, certifications, and other career-related information.
Resume and Documents
We collect any resumes, CVs, cover letters, or other documents you upload to our platform. These documents may contain additional personal information beyond what is in your profile.
Job Application Data
When you apply for jobs through our platform, we collect information about the positions you apply for, your application status, and any responses or assessments you provide during the application process.
Passkeys and Authentication
We collect information related to passkeys and other authentication methods you use to secure your account, including device information used during authentication.
Candidate Privacy Commitments
- We will never sell your personal information to third parties.
- You maintain control over your profile visibility settings.
- You can request deletion of your account and associated data at any time.
- We implement appropriate measures to protect your resume and personal information.
- You can opt out of promotional communications while still receiving essential service notifications.
For Employers & HR Professionals
Company Information
When you register as an employer or HR professional, we collect information about your company, such as company name, industry, size, location, and company description.
Job Postings
We collect information about job postings you create, including job titles, descriptions, requirements, salary ranges, and other position details.
Applicant Review Data
We collect data related to your interactions with applicants, such as interview scheduling, notes, ratings, and hiring decisions.
Payment Information
For paid services, we collect payment information, which is processed securely by our payment processors.
Employer Privacy Commitments
- We implement secure access controls for your recruitment team members.
- We provide tools to help you comply with relevant data protection regulations.
- Candidate data is only available to authorized members of your organization.
- We maintain audit logs of recruitment activities to ensure accountability.
- You can define data retention periods for candidate information.
For Organizations
Organizational Data
We collect information about your organization's structure, departments, hiring needs, and recruitment processes to customize our platform for your use.
User Management
We collect information about users within your organization, including roles, permissions, and account activities.
Analytics and Reporting
We collect data for analytics and reporting purposes, such as recruitment metrics, hiring funnel statistics, and platform usage patterns.
Integration Data
If you use our platform integrations with other services (such as HRIS systems), we may collect relevant data needed for those integrations to function properly.
Organization Privacy Commitments
- We offer enterprise-grade security features for organizational accounts.
- You maintain control over data sharing across departments or business units.
- We provide tools for demonstrating compliance with data protection regulations.
- You can set customized data retention policies aligned with your organizational requirements.
- We support secure Single Sign-On (SSO) options for enterprise authentication.
How We Use Your Information
Having accurate information about you permits us to provide you with a smooth, efficient, and customized experience. Specifically, we may use information collected about you via the Platform to:
- Create and manage your account.
- Compile anonymous statistical data and analysis for use internally or with third parties.
- Create and manage your account.
- Deliver targeted advertising, newsletters, and other information regarding promotions and the Platform to you.
- Email you regarding your account or order.
- Enable user-to-user communications.
- Fulfill and manage purchases, orders, payments, and other transactions related to the Platform.
- Generate a personal profile about you to make future visits to the Platform more personalized.
- Increase the efficiency and operation of the Platform.
- Monitor and analyze usage and trends to improve your experience with the Platform.
- Notify you of updates to the Platform.
- Offer new products, services, mobile applications, and/or recommendations to you.
- Perform other business activities as needed.
- Prevent fraudulent transactions, monitor against theft, and protect against criminal activity.
- Process payments and refunds.
- Request feedback and contact you about your use of the Platform.
- Resolve disputes and troubleshoot problems.
- Respond to product and customer service requests.
- Send you a newsletter.
Security Measures
We use administrative, technical, and physical security measures to help protect your personal information. While we have taken reasonable steps to secure the personal information you provide to us, please be aware that despite our efforts, no security measures are perfect or impenetrable, and no method of data transmission can be guaranteed against any interception or other type of misuse.
Our security measures include:
- Encryption of sensitive data in transit and at rest
- Regular security assessments and penetration testing
- Strong authentication mechanisms, including support for passkeys
- Regular security training for all staff members
- Access controls that limit data access to authorized personnel
- Monitoring systems to detect unusual activities
- Disaster recovery and business continuity plans
Your Rights
Depending on your location, you may have certain rights regarding your personal information, including:
Right to Access
You have the right to request information about the personal data we hold about you and to access that data.
Right to Rectification
You are entitled to have your data corrected if it is inaccurate or incomplete.
Right to Erasure
You have the right to request the deletion or removal of your personal data where there is no compelling reason for its continued processing.
Right to Restrict Processing
You have the right to 'block' or suppress processing of personal data.
Right to Data Portability
You have the right to obtain and reuse your personal data for your own purposes across different services.
Right to Object
You have the right to object to processing based on legitimate interests or the performance of a task in the public interest/exercise of official authority, direct marketing, and processing for purposes of scientific/historical research and statistics.
Changes to This Privacy Policy
We may update this privacy policy from time to time in order to reflect, for example, changes to our practices or for other operational, legal or regulatory reasons. If we make material changes to this privacy policy, we will notify you by email or by posting a notice on our website prior to the effective date of the changes.
Your continued use of the Platform after any modification to the Privacy Policy will constitute your acceptance of such modification.
Contact Us
If you have questions or comments about this Privacy Policy, please contact us at:
AptInova, Inc.
123 Technology Drive
San Francisco, CA 94107
Email: privacy@aptinova.com
Phone: (555) 123-4567